Privacy | Mountain Wisdom Camps Ellijay Ga

Privacy Policy and User Agreement for Mountain Wisdom Inc.

Effective Date: 1/19/2020

Mountain Wisdom Inc. is committed to protecting the privacy of our campers, parents, and website users. This Privacy Policy and User Agreement explains how we collect, use, store, and protect personal information, as well as the terms and conditions for using our website and services.

Privacy Policy

1. Information We Collect

When signing up for a camp or engaging with Mountain Wisdom Inc., we collect personal information from both parents and campers. This information includes:

a. Information Collected During Registration

Parent and Camper Name
Parent Phone Number
Parent and Camper Address
Email Address
Social Media Handles (if provided)
Payment Information (processed via PayPal)

b. Additional Information Collected in Camp Documents

Once registration is complete, parents provide further details about the camper, including:

Camper’s Height and Weight
Camper’s Age and Date of Birth
Camper’s Allergies
Vaccine Records
Special Requirements (dietary, medical, behavioral)
Current Medications
COVID-19 Related Information
Insurance Information
Emergency Contact Details
Health History
Camper’s Primary Doctor’s Name and Contact Information

2. How We Use Your Information

We use the collected information for the following purposes:

Camp Operations – To ensure campers’ safety, well-being, and a positive camp experience.
Emergency Situations – In the event of a medical emergency, necessary health and insurance information may be shared with medical professionals.
Communication – To contact parents and guardians regarding camp updates, emergencies, and other necessary information.
Marketing & Outreach – Emails and phone numbers provided may be used for future marketing communications, newsletters, and updates about upcoming camps or programs.
Internal Record Keeping – To track camp participation and maintain historical records.
Website and Service Improvement – To analyze engagement and improve user experience.

3. Information Sharing and Disclosure

Mountain Wisdom Inc. does not sell or rent personal information to third parties. However, information may be shared in the following circumstances:

With Camp Staff and Volunteers – Only authorized personnel have access to camper information for operational purposes.
With Medical Professionals in Emergencies – If a camper requires medical attention, relevant health information may be provided to healthcare providers.
With Payment Processors – All payments are securely processed through PayPal. Mountain Wisdom Inc. does not store financial details.
With Third-Party Camp Facilities – Camps are held at private third-party sites. While personal data is not shared with these locations, parents and campers should be aware that camp activities occur on external properties.
With Legal Authorities – If required by law or for safety reasons, we may share personal information with law enforcement or legal entities.

4. Media and Marketing

Photos and videos may be taken during camp sessions and used for:

Website and social media content
Email marketing and newsletters
Promotional materials such as brochures and advertisements

By enrolling in Mountain Wisdom Inc. programs, parents grant permission for their child’s images to be used unless they explicitly opt out in writing before the camp session begins.

5. Data Security and Retention

Mountain Wisdom Inc. uses reasonable security measures to protect personal information. However, no data transmission over the internet can be guaranteed as 100% secure.

Personal information is stored securely and only accessible to authorized personnel.
Health and medical records are protected and only shared as necessary.
We retain personal information for as long as necessary to fulfill the purpose for which it was collected, or as required by law.

6. Cookies and Tracking Technologies

Our website may use cookies and tracking technologies to enhance user experience, analyze website traffic, and for marketing purposes. Users can adjust their browser settings to manage cookie preferences.

7. Your Choices and Rights

Opting Out of Marketing Communications – Parents can unsubscribe from marketing emails at any time.
Updating Personal Information – If you need to update or correct personal details, please contact us.
Requesting Data Removal – Requests for data deletion can be submitted, though some records may be retained for legal or operational reasons.

User Agreement

1. Acceptance of Terms

By using our website, registering for camp, or participating in any of our programs, you agree to the terms outlined in this agreement.

2. Use of Services

Users agree to use Mountain Wisdom Inc.’s website and services lawfully. The following activities are strictly prohibited:

Providing false or misleading information
Attempting to access restricted information or systems
Copying, modifying, or distributing our content without permission

3. Payment Processing

All payments are processed securely through PayPal. Mountain Wisdom Inc. does not store or have access to full credit card or banking information.

4. Liability Disclaimer

Mountain Wisdom Inc. is not responsible for:

Injuries, accidents, or health issues that occur during camp activities unless caused by negligence
Unauthorized use of camper information by third parties
Interruptions in website access due to technical issues

5. Camp Policies and Conduct

Campers and parents must follow all guidelines provided before and during camp.
Disruptive or unsafe behavior may result in removal from the program without refund.

6. Changes to this Policy and Agreement

Mountain Wisdom Inc. reserves the right to update this Privacy Policy and User Agreement at any time. Any changes will be posted on our website.

7. Contact Information

For questions about our Privacy Policy or User Agreement, contact us through our website.

By registering for a camp, submitting information, or using our website, you acknowledge and agree to these terms.